
Printing names on plastic cards can be done in a variety of ways, depending on the desired outcome and available resources. Plastic cards are commonly used for business cards, ID cards, membership cards, and gift cards, offering a unique look and added durability. The standard thickness of plastic cards is similar to that of a credit card, typically around 30 mil thick, although thinner options are also available. When selecting a plastic card, white is the most popular colour choice due to its versatility, but a range of other colours and finishes, such as metallic gold or silver, are also available. Printing on plastic cards requires specialised equipment, such as a thermal ID card printer or an inkjet printer with a special tray and compatible inks. Before printing, it is essential to consider the design software, printing costs, and desired upgrades, such as magnetic stripes or QR codes.
| Characteristics | Values |
|---|---|
| Card Material | PVC (Polyvinyl Chloride) |
| Card Colors | White, Black, Metallic Gold, Metallic Silver, Red, Blue, Green, Red Gold, Green Gold, Silver, Copper |
| Card Finish | Gloss |
| Card Thickness | 20pt or 30pt (similar to a credit card) |
| Card Printer | Evolis, Datacard, Fargo / HID, Magicard, Zebra, Eltron |
| Card Printer Cost | $1,000 - $5,000+ |
| Card Printer Ink | Thermal Ribbons (Black, Color, Gold Foil, etc.) |
| Card Printer Ink Cost | Black Ribbon ($0.01 - $0.02 per card side), Color Ribbon ($0.28 - $0.40 per card side) |
| Card Design Software | Adobe Photoshop, GNU GIMP, Adobe Illustrator, Microsoft Word, Apple Pages, Canva |
| Card Design Features | Custom Logo, Message, Name, QR Code, Magnetic Stripe, Barcode |
| Card Vendors | Print Robot, VistaPrint, CUSTOM Plastic Card, PlainCards |
| Card Cost | $0.05 - $0.11 each for quantities of 1,000 - 5,000 |
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What You'll Learn
- Choosing a printer: You will need a printer designed for plastic. Popular options include thermal ID card printers, Evolis, and Zebra
- Printer compatibility: Check if your printer supports an inkjet PVC card tray
- Card colours: White is the most popular colour, but plastic cards come in a variety of colours
- Card design: Keep the design simple when using coloured plastic. Black, white, or metallic inks are most effective
- Cost considerations: Printing on plastic can be expensive. Compare the costs of outsourcing to a professional printing company

Choosing a printer: You will need a printer designed for plastic. Popular options include thermal ID card printers, Evolis, and Zebra
When printing names on plastic cards, you will need a printer designed for printing on plastic. Regular inkjet or laser printers are not suitable for printing on plastic. Thermal ID card printers are the most popular type of printer for non-commercial use. These printers can print any type of design onto blank PVC cards.
There are two main types of ID card printers: direct-to-card printers and retransfer printers. Direct-to-card printers print directly onto the surface of a card, while retransfer printers first apply the design onto a clear film, which is then thermally transferred to the blank card. Direct-to-card printers are a good option for smaller organizations with limited workspaces and budgets. On the other hand, retransfer printers allow for dual-sided printing, which is useful for employee badges or membership cards.
Popular brands of thermal card printers include Evolis, Zebra, Datacard, Fargo/HID, and Magicard. Evolis is a leading manufacturer of card printing solutions, with nearly 2 million cards personalized daily in over 140 countries using their solutions. Their systems can customize all types of cards, from basic to sophisticated and secure. Zebra offers a range of durable printers for barcode labels, receipts, RFID tags, and cards. They also provide barcode scanner software and location technologies for tracking and managing assets.
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Printer compatibility: Check if your printer supports an inkjet PVC card tray
Printing on plastic cards requires a printer that is designed specifically for plastic. Standard inkjet printers are not suitable for this purpose and will likely be damaged if used.
If you are set on using an inkjet printer, you will need to purchase a special inkjet PVC card tray. These trays are compatible only with certain printers, so you must check if your printer supports one.
Inkjet PVC cards have a special coating that allows them to absorb ink from an inkjet printer. Without this coating, the ink will pool up and not absorb into the card.
To determine if your printer is compatible with an inkjet PVC card tray, you can refer to the printer's user manual or the manufacturer's website. They should provide a list of compatible accessories, including card trays. You can also contact the manufacturer directly to inquire about the compatibility of specific card trays with your printer model.
Additionally, consider the limitations of inkjet printers for printing on PVC cards. Inkjet printers may struggle to achieve the same print quality as PVC card printers due to resolution constraints, ink absorption issues, and incompatibility with card surfaces. PVC card printers using dye-sublimation or thermal transfer technology typically produce higher-quality prints with sharper details and more vibrant colours.
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Card colours: White is the most popular colour, but plastic cards come in a variety of colours
When printing names on plastic cards, it's important to note that you cannot use a standard inkjet or laser printer. Instead, you'll need a printer specifically designed for printing on plastic, such as a thermal ID card printer or an inkjet printer with a special PVC card tray. These printers use thermal ribbons in various colours, including black, gold foil, red, and blue.
Now, regarding card colours, white is indeed the most popular choice for plastic cards. This is because white provides a solid background that works with almost any design and colour scheme, allowing for flexibility in customisation. However, plastic cards are available in a wide array of colours and finishes, including black, metallic gold, metallic silver, red, blue, green, fluorescent, and clear or frosted plastic. Coloured cards can be used as a security feature, helping to quickly classify cardholder groups such as visitors and contractors.
When selecting a coloured card, it is recommended to keep the printing design simple. Monochrome designs tend to have the most impact on coloured plastic, and bright colours work particularly well with the high-gloss shine often associated with plastic cards. If you want to include photographs, gradients, or background images, a white card is likely your best option.
The cost of coloured cards is slightly higher than that of standard white cards. For example, standard white cards with a gloss finish are priced around $0.05 each, while coloured cards in a variety of shades typically range from $0.085 to $0.09 each for quantities of 1,000 to 5,000. Metallic cards are priced even higher, at around $0.098 to $0.11 each.
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Card design: Keep the design simple when using coloured plastic. Black, white, or metallic inks are most effective
When designing a plastic card, it is important to keep the design simple, especially when using coloured plastic. This is because coloured plastic cards are more expensive than plain white cards, and the cost increases with the number of colours used. For example, the cost of printing a single plastic card with colour on both sides is $0.56 - $0.80 per card, whereas printing with colour on the front and black ink on the back is $0.29 - $0.42 per card.
Therefore, when selecting a plastic colour other than white, it is best to keep the printing simple. Black, white, or metallic inks are usually the most effective and impactful on coloured plastic. These colours can be used to create simple spot colour designs, avoiding photographs, gradients, or background images. This simple approach ensures that the card design is clear, legible, and cost-effective.
Additionally, when designing plastic cards, it is important to consider the colour combinations and the psychology of colours. For example, complementary colours, such as red and green, can create a contrasting and eye-catching effect. On the other hand, using analogous colours, such as red, yellow, and orange, can provide a sense of harmony and unity in the design. Understanding colour theory and colour psychology can help in choosing the right colour combinations that align with the purpose and brand of the cards.
Moreover, the type of printer and ink used are important considerations when printing on plastic cards. Unlike paper, plastic cards cannot be printed on using a standard inkjet or laser printer. Instead, a printer specifically designed for printing on plastic, such as a thermal ID card printer, is required. These printers use thermal ribbons, which are available in various colours, including black, colour, gold foil, and specific colours like red or blue. The choice of ribbon colour can also impact the cost and effectiveness of the printed design.
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Cost considerations: Printing on plastic can be expensive. Compare the costs of outsourcing to a professional printing company
Printing on plastic cards can be a costly endeavour, especially when compared to paper card stock. This is because, unlike paper, plastic cards require specialised printers that are designed for printing on plastic. The most cost-effective option for a printer is an Evolis thermal card printer, which ranges from approximately $1,000 to $5,000 and above. Additionally, there are costs associated with the purchase of thermal ribbons (ink) and blank plastic cards.
Thermal ribbons are available in various colours, with black ribbon averaging $0.01-$0.02 per card side, and colour ribbon averaging $0.28-$0.40 per card side. The cheapest blank plastic cards are white with a gloss finish, priced at roughly $0.05 each for quantities of 1,000-5,000. For coloured cards, the price increases to around $0.085-$0.09 each. Metallic cards are the most expensive, ranging from $0.098 to $0.11 per card.
Considering the significant upfront costs of purchasing a specialised printer, thermal ribbons, and blank plastic cards, it may be more cost-effective to outsource printing to a professional company, especially if you do not plan on printing large quantities. Outsourcing printing can provide access to high-quality printing at a lower cost per click, without the hassle of managing equipment, restocking ink and paper, and dealing with potential logistical issues.
However, it is important to consider the potential drawbacks of outsourcing. There may be concerns about confidentiality when dealing with sensitive information, and the additional charges added to outsourcing bills can drive up printing costs. Additionally, the inclusion of shipping in the process can add time and complexity, especially if tight deadlines need to be met.
Ultimately, the decision to outsource printing or print in-house depends on the specific needs and requirements of the individual or business. While outsourcing can provide cost savings and high-quality results, it may introduce confidentiality and logistical concerns. In-house printing, on the other hand, offers control and security but requires a substantial investment in equipment and supplies.
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Frequently asked questions
You must purchase a printer that is designed to print on plastic cards. The most cost-effective option is a thermal card printer, such as the Evolis brand, which ranges from $1,000 to $5,000. Other popular thermal printer brands include Datacard, Fargo / HID, Magicard, and Zebra.
You will need thermal ribbons (ink) and blank plastic cards. Thermal ribbons are available in black and colour. Black ribbon averages $0.01-$0.02 per card side, while colour ribbon averages $0.28-$0.40 per card side. The cheapest blank plastic cards are white with a gloss finish, priced at roughly $0.05 each.
You will need an inkjet PVC card tray, which allows the card to absorb the ink from your inkjet printer. You can check your printer's compatibility with an inkjet PVC card tray online.
The standard thickness of plastic cards is the same as a credit card, which is 30 mil thick. There is also an option for a thin, 20-point plastic card.
White is the most popular plastic colour as it can be printed on in any colour. When selecting a colour other than white, it is best to keep the printing simple, using black, white, or metallic inks.









































